Virtual web offices came to being as a result of the need for better team collaboration. Internal Collaboration involves collaboration within the company throughout the organizational units. It especially involves the collaboration of teams in projects, company wide document management, content controlled processes, specific information and communication, Publishing, Social Networking and Knowledge Management.

With increasing pressure on workers productivity, most companies realise that their Intranet could be a valuable tool for increasing productivity and capturing and securing the knowledge of its valuable staff.

The new generation Intranets are 100% web based which allows secure and personalized access for every employee to their content and applications everywhere. Collaboration technologies and workflow capabilities are important aspects of Intranet environments.

Virtual web offices using collaboration technologies enable individual users, such as employees or business partners to easily create and maintain project teams, regardless of geographic indication. These technologies facilitate collaborative, team-based content creation through functionality such as discussion threads, whiteboard and annotation capabilities, instant messaging and chat, real-time meeting functionality, and virtual workspaces. Collaboration technology can deliver three major classes of functionality: communication channel facilitation, lifecycle management, and project facilitation.

Organizations typically deploy those technologies to save time, streamline processes, cut costs, and improve time to market. Workflow capabilities enable organizations to manage the content creation, management, approval, and lifecycle of the content through retention and disposition, as well as the business processes surrounding the use of content. This technology provides a tool for automating formerly manual – and many times paper-based – business processes, as well as for handling the interrelationships between process components, participants, procedures, information, tasks and management.
 

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